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SHR039-6 Operations and Project Management Assignment - Project Plan Presentation, University of Bedfordshire, UK
Assessment Task - You will produce a project plan for a suitable project for your work-place. If there is not much scope of developing a project plan in relation to your work-place, you must agree a project title of your choice and scope with your tutor. The Project Plan will include the use of Project Management tools and techniques studied and discussed in the class.
Answer - Project Plan Presentation
Introduction
Operational management is performed by attaining the project activities that can result in required function for a repetitive outcome. The management of project or business operation is particularly handled to carry out efficient practices within an organisation or group. An efficient project is not possible without equal effort and proper attainment of work duration required to achieve the final result. A sequential approach needs to be undertaken by a particular group or team members to carry out efficient project operation and also attain maximum impact. This project has considered organising a blood donation camp in Luton and evaluated various activities that need to be carried out with highest efficiency.
Project Objectives
The primary objective of organising a blood donation camp is to make people aware of the scarcity of blood in major hospitals of Luton and other UK cities. It has been opined by Nishanth, Shashikala & Mahesh (2018) that organising a blood donation camp does not only make people aware of benefits to ailing people but also inspire others to donate blood.
It is required by team members to maintain every activity with sufficient cleanliness and professionalism. In order to organise a better blood donation camp, professional medical unit needs to be hired for extracting right amount of blood and engage in precautionary steps. This step could help in alienating any intricacies during the project and also acquire relevant amount of blood from donators.
Another major objective of the project is to ensure the health of donators after individual blood donation. It has been suggested by Serrador & Turner (2015), that blood donation camp should acquire proper revival services for donators to feel better after giving out blood. It is relevant for blood donation organisers to keep a stock of fruits that can be useful in reviving the health of blood donators.
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Project Team roles
The responsibilities of blood donation project are divided into four teams where each of them has been given specific task to perform. The first team of blood donation project needs to make sure that the project can proceed without any financial difficulties. It has been highlighted by Young (2016) that financial need of a project should be resolved before implementing the objectives of project. The attainment of this possibility can help in determining the future success of the project. The second team of blood donation project required to do research on the project for setting out objectives that needs to be implemented.
The third team of blood donation project needed to implement the project objectives. It is required by team 3 to arrange refreshment and medical professionals that are entirely professed with blood donation camps. It is being opined by Jorquera et al. (2018) that project objectives needs to set up as per the requirement and goals. The fourth team of blood donation camp had to reduce any human intricacies and also make people aware of the donation camp which was the primary objective of this project.
Project stages and Key deliverables
Project Stages
Initiation
This stage required blood donation camp to set out the primary requirements of project. It has helped in understanding the financial expenses of project and also acquired significant steps in meeting the product demands of blood donation camp. The initiation stage is relevant for a project to make a sequential procedure which needs to be followed for attaining requirement of project.
Planning
This stage is considered to be the primary step for preparing objectives of project that needs to be met in sequential approaches. As per the opinion of Olsson, Malmqvist & Glaumann (2016) planning a project objective requires complete understanding of goals and vision about the important nature of project. In this phase, the teams determine the requirement of patients admitted in hospital also conduct a survey of Luton people to answer whether they are healthy enough to donate blood.
Execution
This phase resonates with the implementation of project objectives by the designated team for meeting the goals of project. This phase helps in brainstorming about the elements that are required to implement project objectives and achieve them without inefficiency. This particular phase needed to arrange medical professionals and also maintain the authenticity of project.
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Closure
It is the last stage of blood donation project which examines the achievement of project without any unnecessary error into it. Since blood donation camp needed to make people aware, the closure stage needs to be propagated among common people to inspire them about blood donation. This phase also suggests that project is complete without any friction in the stages of project.
Key deliverables
The key deliverable of blood donation project is that it can make people aware of the necessity to donate blood. This could help in motivating people to prepare a balanced healthy life so that they can become an active blood donor. It cannot be denied that project key deliverables also involve training of team members and practicality of implementation of project stages.
Time management
Activities List
|
Activity list
|
Predecessor
|
Duration
|
|
Introduction
Project Identification
Factors
Scope of project
Stakeholder of project
Requirement Specification
Functional Requirement
Resource Requirement
Quality Requirement
Project Methodologies
Work Breakdown Structure
Gantt chart
Risk documentation
|
A
B
C
D
E
F
G
H
I
J
K
L
M
|
-
A
B
C
D
E
F
G
H
I
J
K
L
|
1
3
5
1
3
3
2
1
3
1
2
1
2
|
|
|
|
|
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Critical Path
Network Diagram
Budget (costing)
In order to accomplish a project it is essential that the budget is laid out in order to get an understanding regarding the cost that will be required during the project and to acquire it be necessary means. The present project of conducting a blood donation camp in Luton will consider expenses that meet the essential requirements of the project as well as ensure that it is not too costly a venture.
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Activity
|
Budget (in $)
|
|
Contacting hospitals and medical specialists
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50
|
|
Conducting pre-medical check-up of candidates
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150
|
|
Arranging the blood donation infrastructure
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100
|
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Booking of the support staff
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100
|
|
Hiring security people in order to avoid any untoward incident
|
|
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Booking of the area of the blood donation camp
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50
|
|
Arrangement of volunteers
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50
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Training the volunteers
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50
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Marketing of the event
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200
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Arrangement of refreshment
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200
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Arrangement for any emergency medical attainment
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100
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Total
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10,500
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Table 1: Budget costing
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It can be seen from the above budget structure that the budget is reasonable keeping in consideration that conducting a blood donation camp involves a lot of areas to be looked into since it is a concern of people's health. The researcher has tried to inculcate every possible area in the budget so that the project can be done in a smooth manner. It should be noted that the budget is not exhaustive and may involve costs in other areas that may not have found mention in the table.
Risk Register
Conducting a project involves risks and the undertaken project regarding conducting of the Blood donation camp will involve risks as well. The risks that will be involved in the project are mentioned below.
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Risk
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Impact on project (H/M/L)
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Analysis
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Mitigation strategy
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|
Availability of medical specialists
|
H
|
The medical specialist may not be available for the mentioned period of time when the blood donation camp will be organized.
|
As many medical specialists as possible will be contacted in the selected hospitals, so that the ones who are available in the duration of the blood donation camp are sent for the blood donation camp
|
|
Health condition of the donor
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H
|
If the blood donor gets unfit during the blood donation or after it then it will be necessary to attend to him by all medical means possible. The necessary ones may not be available in the blood donation camp as it will only be a temporary arrangement
|
The nearest hospitals and the ones whose medical specialists will be selected will be informed about admitting donors in case of emergencies
|
|
Performance of the volunteers
|
M
|
The volunteers chosen for the blood donation camp will be given training as to how to perform medical activities according to the needs of the donor or take of emergency situations. Since they are novice at their work hence level of expertise can come into play while treating the candidates
|
There will be medical experts to take care of the donors and to look after the work of the volunteers hence looking after the donors is expected to not be a problem
|
|
Arrangement of emergency medical attainment
|
M
|
There may arise need to immediately hospitalize a donor due to problems arising during or after the blood donation. Though there will be medical experts and volunteers to look after them still situation may turn out to be extreme
|
This situation may turn up in a rare incident and it is expected that any medical problem arising to the donors can be treated by the medical experts and the volunteers only
|
|
Marketing about the event
|
L
|
The blood donation event will be marketed by both online and offline means in order to invite maximum donors for the event. The marketing may not appeal to the people and people may refrain from donating blood in a privately conducted event rather than in a hospital or a nursing home
|
It is expected that people will not refrain from participating in a noble cause like blood donation. Event medical precaution and arrangement of refreshment will be clearly mentioned in the advertisement to remove any doubt of people
|
Table 2: Risk register table
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It should be noted that the risk register is not exhaustive and there may be several other risks involved in conducting of the blood donation camp. The risks so arising out of any unexpected situation will be dealt with on an immediate basis in the best possible way
Quality Plan
Quality plan will enlist the quality of each of the products necessary for conducting of the blood donation camp
|
Product
|
Quality (Good, Better, Best)
|
Reason
|
|
Medical experts
|
Best
|
To cater to medical requirements of donors
|
|
Bed and other blood donation equipments
|
Best
|
To cater to medical requirements of donors
|
|
Security people and volunteers
|
Good
|
They will be trained and hiring best quality ones will incur lot of cost
|
|
Room for blood donation camp
|
Best
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To ensure conducting of things in an aesthetic place
|
|
Refreshment
|
Best
|
To ensure blood regeneration after donation
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|
Marketing media
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Better
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Since the cause and facilities will be clearly mentioned in the advertisement of the event
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|
Ambulance and other vehicles
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Better
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In order to carry donors to hospitals in case of any emergency situation
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Table 3: Quality plan chart
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It is expected that there will be more equipments that will be required for the project that are not included in the chart. However, they will be acquired dynamically and the quality them will be determined by its purpose.
Conclusion
It can be stated from the study that every detail as deemed important by the researcher has been made part of the document, in order to give the reader a profound idea of the work that is going to take place. Network diagrams to indicate flow of work and budget costing, risk register and quality plan tables are part of the research to elucidate the matter. It is expected that conducting of the work will be done in the best way and the event will turn out to be a successful one.
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