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Informational Memo Assignment
Question:
1. Write a memo addressed to the senior departmental staff. Any memo format may be used.
2. Research and describe what each of these components do, and why it is important for your facility to incorporate these. How does each affect reimbursement?
3. Support your position with solid peer reviewed researchand make sure any facts in the paper receive in-text citations.
4. Your memo should be at least two full pages to fully explain to the managers all the various components of the hospital's new EHR system.
Solution:
Memo from Chief Information officer
Electronic Health Record system
Dear Sir,
Greetings!!
This is in relation to the discussion we had in the last week and subsequent follow-up and research from me, writing this memo to detail the attributes of the Electronic Health Records. Also discussed about the significance of some of the key attributes of Electronic Health Records. The facts presented in the following memo are supported by references from peer reviewed journals as well, for your perusal.
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Electronic health records are the most commonly being employed in the current health care facilities throughout the world. The specific advantages contained in them like the security and privacy of data, easy retrieval of data from anywhere through block chain technology(Christiansen et al.,2018) and effective usage of the same for trend analysis are contributing to the wide spread usage of the same.
Administrative processes related with the Electronic Health Record(EHR.) mainly consists of enabling resources needed for system functionality, arranging the skills and expertise needed for maintaining the Electronic health record management. Apart from that, it is also required to keep up access controls, secured access through passwords and double layers access controls for keeping up the privacy and confidentiality fall within the purview of this domain. Shoja and Marakas (2019) emphasized the significance of security and consequences of the lapse of the same in IT system integrity. Communication and connectivity of Electronic health care systems is one of the key obligations of the health care facility. Connectivity internal to the health care organization need to be managed with a LAN and this inturn need to be connected with ISP provided access to the cloud systems. Any data provided through Electronic health records now can be stored on Cloud systems and can be retrieved through SaaS. Decision support at the higher management levels can be enabled using data analytics possible from electronic data base records. Data evaluation of the same can be performed using variety of data analytics software and implications of the same can be employed for strategic decision support in the facility. Typical insights from the patient trends analysis will contribute to capacity building in the particular domain needing special focus. CDSS (Clinical Decision support system) can be integrated with EHR to get appropriate data for analysis (Cowie et al.,2017). Typical Dentistry records of electronic health records contains information related to the patient dental diagnosis, medicine usage, billing and claims made. Attributes related to the optometry may include sight diagnosis, past prescription of the lenses, medicine employed etc along with applicable billing and claims. Health information data contains comprehensive patient diagnosis and medical records. Other information include clinical medicine employed, response etc (Bauman et al.,2018). Order entry management is about the specific functional orders and records of the date, person made order etc. Patient support is also possible based on queries made by the patient and Electronic health system can have provisions to include the patient queries, resolutions, support through advice etc. Results management is a comprehensive data related with the outcomes of the health management and representation of the same in a manner for easy encapsulation of the outcomes. Population health management is a broader element that can be based on data analytics obtained from Electronic health recording systems Implications of population health management can work for taking up decisions at much higher level. Jamoom et al (2016) provided implications of Electronic data record sharing for patient health and information management.
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In our current electronic health recording system, it is mandatory to include Health information and data features as it is very much important for the sake of subsequent health data evaluation and for decision support at organizational management level. We do not need dentistry/Optometry features as we are not supporting these facilities in the organization at this level. However it is necessary to keep the administration processes, communication and connectivity features as well as patient support and Results management as they will contribute to the objectives of the Electronic health recording system. However, population health management application can be employed to get insights into data analytics for taking up decisions at community level. For organizational level functionalities health information and data will be sufficient.
The key implications of the Electronic health record system will be speeding up the process of reimbursement of the claims of the patients. However still the billing codes preparation, coding and the necessary routines for the process need to be developed by the organization as per the prevailing standards and to be integrated with the system. Overall process efficiency and productivity will improve.
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