Assignment - Enterprise Systems ePortfolio

Learning Outcomes -

• Evaluate and Integrate several information sources in analysing Enterprise Systems
• Describe the role of enterprise systems as part of the larger IT infrastructure of large scale organisations.
• Identify relevant considerations in the implementation of Enterprise Systems.
• Demonstrate communication skills to present a coordinated, coherent and independent exposition of knowledge and ideas in dealing with Enterprise Systems.

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Create an e-portfolio to provide a synopsis and reflection on your learning during the course.

Answer - Enterprise Systems

Introduction

World is developing swiftly in terms of initiative systems and sectors require vary specialized solutions. Availability of capabilities and expertise grounds another delinquent in the sector. Enterprise resources management results are one of the instances for this type of problem. The complex scheme of an ERP could-based system application in sector produces huge variations in the systems. An attempt will be made to evaluate and research the recent issues associated with cloud computing solutions for enterprise systems. This study will include results form various discussion topic covering different areas of Cloud based enterprise system and case study discussion for more specific understanding. This study will also cover a case study example to better understanding of the supposed area.

Discussion of topics

Analysis of Cloud EPR adoption concerns and opportunities

According to Johansson, Alajbegovic, Alexopoulo & Desalermos (2015), the distinct characteristic of an organization (for example, topographical dispersal of its operations, seasonality), along with other macro issues (that are sector, nation where it established itself) can hugely impact on the way a company will examine its potential implementation of a cloud based EPR system instead of a traditional on-premise EPR. However, the prior evaluation outcomes showed that medium and small-market organizations could exploit in importantly greater point than the leading organizations the opportunities, which could EPR system implementation raises. On the other hand, Small and medium range companies are associated to a minor range to the present alarms of shifting essential initiative applications to the cloud than a leading or big corporation does.

Previous analysis in the field presented that this is the small and medium sized organizations, which are most effectively matched to the advantages form a cloud ERP system adaptation. It has been found out that SMEs and specifically smart start-up corporations as well as small organizations that fundamentally absence the economic capitals to create a complete on-premise cloud ERP are largely appreciate the diffident principal investment needed open for the adaptation of a cloud-based ERP system (Johansson, Alajbegovic, Alexopoulo & Desalermos, 2015). Additionally, the costs for long-term implementation of a cloud ERP are accounted to be quiet low for Small and medium businesses, permitting them to minimize their general IT costs. On the other side, the pay-peruse method of a cloud might be showed damaging for leading organizations in the long run, due to extra fees paid, as an outcome of their vast ERP user-based and number of ERP units applied.

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Besides, the opportunities of scalability were discovered both as a financial and a systematic advantage for the small and medium range organizations that allows them to adhere swiftly and with negligible expenses to the animatedly evolving requirements of the market and therefore, to finish more effectively with other companies. At the same time, use of ascendable capitals included in the cloud for convinced operations was just discovered in the level of a cost advantage for leading organizations and specifically for those with a periodic business model. The Cloud ERPs provide permission to state-run of the sculpture substructure, IT proficiency and mobility of services in a variety of payment methods for the SMEs that normally do not have that resources to achieve the expense for their deployment and maintaining the in-house, as opposite to leading organizations (Johansson, Alajbegovic, Alexopoulo & Desalermos, 2015). Additionally, the capability for the SMEs through a cloud enterprise resource system to concentrate on all its present resources on the important areas of organization and not on the IT maintenance as well as processes were recognized not only as an effective opportunity but also, as a need to develop its market value and competitiveness. To be more precise, the op-ex model of the Cloud ERP was identified to enable all organizations to ensure their IT expenses see-through and develop their economic image.

Benefits and challenges of cloud ERP systems

Cloud- based enterprise system has its own method of conducting business. Like many businesses it also possesses some pros and cons of conducting business. However, when it comes to the initiative resource planning, this method of conducting business provide good amount of benefits and facilities to the entire business. It helps the company to transfer data from one place to another through a secure network. The transfer of information can be within the organization or outside as well. It provides a fast and secure channel of transmitting and receiving information from both the ends. It helps the company to achieve many different objectives the primary of which is the transmitting of data in a very cost-effective manner. It is very much a reliable source and can be scalable as well. Having enterprise resource planning system through the cloud-based network provide strategic advantage to the company (Elmonem, Nasr & Geith, 2016).

When it comes to cloud computing, it is gaining its fair share of trend in recent years. It has gained attention from the software industries leading giants. This method of computing helps the company to gain flexibility and scalability without compromising the financial aspects of the company. It provides the necessary computing utility to satisfy the general needs of the everyday consumers. It comes with three distinctive models and they are software as a facility, stage as a service and substructure as a facility.

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Coming to the software as a service, it mostly focusses its area of interest on the consumers or business. It minds only the distribution mechanism of software to the end users through the internet. When it comes to Cloud ERP system, it belongs to this grouping. Now, podium as a service is a distribution of middleware that covers tools, facilities and stands beleaguered the software designers in order to allow them to build software service request. Lastly, when it comes the infrastructure as a service, it is the distribution of calculating control hardware and software, which beleaguered on superintendents.

The cloud enterprise resource planning resolutions are mostly offered through software as a service prototypical. It is mostly measured as a cloud based when cloud-computing characteristic are influenced. It allows the end user to have access to the information and data without having to install any amount of application or other mode of accessing data. However, a browser is important while accessing the information from the information from the cloud. Perhaps one of the highly recognized and famous cloud ERP when it comes to the software market is SAP business ByDesign. This system provides lesser functioning cost, fast application, scalability, emphasize on essential component and many more. It can a support system for any company that want to have an effective and sustainable data warehouse. This facility will ultimately result in managing the business of an enterprise more effectively. Perhaps one of the most notable features of this system is its ability to provide the company to use the latest and greatest technology that the market has to offer.

A security framework for an enterprise system on cloud

Every organization is having a larger amount of dependency on the information system or enterprise system (Binu and Meenakumari, 2012). The dependency level is increasing at a fast rate and making the organizations to depend on this system largely. It is affecting the traditional way of conducting business in any organization. A system that a company uses on daily basis is considered as a combination of many applications, which is responsible for carrying out smooth operations. It is responsible for managing of business data and automation of business process.

Enterprise systems provides unprecedented amount of reliability and efficiency to the company that uses this system. Any enterprise system is made in such a manner that will help the company to achieve success. This includes those systems that are specific to industry as well. It demands the company to follow some template in order to achieve success. However, there are many times when a company observed that the ERP system manages to replace most of the traditional methods. As a result, the overall process becomes very much costly and it takes a lot of time for the company to get the immediate cost recovered from the market. For any company this will only result in high manual task and a great issue in terms of the software maintenance. The cloud system will help any company to get over many of the limitations of on-premise enterprise system.

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The cloud-based system is considered as pay per use system, which signifies that the consumer can use the system as per their needs and demand from the system. It provides unrestricted amount of access to the end user and can be based on the preference of the end users as well. The system always stays open and have a zero down time policy for any company. It can be used by every level of employees that are working in a company irrespective of their level of work. The cloud-based enterprise is very much scalable in nature. It helps the company or organization to add greater number of users to its system as the overall business grows demanding higher amount of flexibility. However, when it comes to the on-sight ERP solutions, it demands higher number of hardware into its systems. The maintenance of the system is always left upon the company that provides the cloud system. Therefore, the company that enjoys the services do not have to deal with the maintenance of the system and can enjoy the benefits of the system. The cloud enforced always need to integrate on the physical, application, network and data level. The social engineering is gaining popularity in the recent years therefore, it is the duty and task of the service provider to make sure and provide some number of rules and guidelines to use the service. It is important to make sure that the company must secure the assets of the company despite how small or big it is. These services

Comparison of In-Cloud and In-House system

Factually, applying SAP systems have been considered by various companies as a main undertaking. It could be said that application of a dense and calculated application practise is assumed to be minimize the risks of implementing plans. Previous studies have unfolded the fact that SAP increased a simple application practise to guide users with the application procedure that is named as ASAP, underlining an application mapping from a project management viewpoint to assist straight a project team to manage time, resources and all other essentials needs for the application in an effective and inclusive way. The system ASAP is included five consecutive processes opening with the planning, blue print, understanding, examination and deployment, and lastly the support (Elragal & El Kommos, 2012). It has been recorded that when SAP devised its cloud-based solutions ByD, this had to adopt additional application method finest for the new-fangled system. Therefore, the ByD Go-Live method was made to assist the ByD users administrate for latest systems and run the ERP plans in an effective way with the help of development stages, receipt checkouts, streams and project objectives. This method underlines the operations that must be operated throughout the application schemes and the order in which they must be performed.

Comparison of two system, initially, the certifying fees of ByD are far low than the inhouse ERP process assumed the subsequent numbers. The ByD at a monthly basis cost around € 30 (€ 360 each year), while the annual certifying fees of in-house ERP are around $ 4,500 (≈ € 3,500). The gap of prices is interesting and obtaining ByD would provide more financial answer. As per the hardware expenses related with ByD application would be low due to many details. Less, or sometimes no, servers are required comparing the in-house processes, as per there are low management responsibilities need lower number of IT employee and henceforth much low Human resource expenses (Elragal & El Kommos, 2012). Additionally, the maintaining costs, which these servers required, like the expense of power and other would be effectively reduced or even eradicated from the total cost of the organization. As per the software prices, the application of an in-house ERP process would validate capitalising high levels of currency for server's software such as functioning system and the information base organizational scheme. These expenses are previously protected in the ByD applications. Additionally, meanwhile ByD needs low or no machineries to be fitted, this outline redeemable the expense included in their software gaining as well.

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As for contrast of the substructure of both schemes, in the ASAP method there are three different types of methods applied to make sure an effective substructure arrangement for the project application, "the Development (DEV) system", "the Quality Assurance (QA) systems", "the Production (PROD) system" (Elragal & El Kommos, 2012). On the other hand, ByD application, there are only checks achieved to the organization's present structure while reducing the expense of these schemes system.

Benefits and Challenges of the Adoption of Cloud Computing in Business

Cloud computing has become one of the most popular technology in 21st century (Xue & Xin, 2016). The opportunities that it provides is only limited by the sky. It helps the organization or a company to improve their business and increase productivity while keeping everything safe and secure. It brings unprecedented amount of efficiency on the table of the management. Thousands of companies from all around the world have started adopting this technology in their business operations. However, it is notable that almost every day some business bares a little amount of loss and the economic flection is highly notable. Therefore, the need advanced technology is growing every year. Many organizations from all around the world have understood the power of cloud computing and the efficiency level that it brings. It has provided strategic competitive advantages to the business owner with its computing power. This process helps the company to provide automation and improvement in the ongoing business of a company. It is considered as a new, improved and innovative method of conducting business. It has the power to look after the business of an organization in an effective manner.

Although the advantages that are provided are very much notable and appreciated in all around the world, it too comes with a good number of drawbacks. Security issues in this sector has become one of the major concerns for the end users. According to Hutchings, Smith & James (2013), the cloud hacking has opened more opportunities for the hackers from all around the world to steal the data of the end users and use it for personal and professional benefits. Most of the business organization are showing major concern towards attacks on the cloud storage system. As per a study, even the NASA's cloud storage system is not fully secured. The hackers always managed to find a way to hack the data from an organization or from a personal account as well. Although the government from many countries have made laws against the hackers and espionage personal, tracking the hackers are becoming more complex and tough with every passing day. A hacker can sit somewhere in China and able to hack the complete data from a company. Even though the government has provided an extra layer of security to the hacking issues, multiple government makes the rules of punishment regarding the hacking. This indeed helps the hackers to stay one step further then the system. The world and business have evolved greatly in 21st century. Due to globalization, traveling from one country to another has become a matter of choice and can be done within hours of making the decision.

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Case study

The following case study is based on the improved development pace and efficiency. The company that is chosen to conduct the case study is based on a Sweden information technology consulting company (Adage AB). This company was found in order to make the technology commercialize. It was also intended to make the production of those technology, the patents for which is available but the production is not being carried out due to lack of funding or other issues. The following study is based on the three different aspects of the context. The three aspects are,

• Prefabrication and construction
• Real estate
• Management recycling

Almost all the company in the world want to have a system that carry the capability to monitor, optimize and predict issues of the organization. Monitoring the equipment of the production and predict issues relating to the production and operation of the business is very important for any company because it provide the company with the ability to track and maintain the flow of the production. There is a suspicion that more value is going to get into the main stream as the company continue to make progress in terms of technological advancement. The demand of the consumers is growing towards more sophisticated and advanced technology in the sector. The following case study of Adage AB contains how much development the company made with its adoptability of advanced cloud service platform (Lindström, Hermanson, Blomstedt & Kyösti, 2018). The company have managed to create three distinctive application for the achievement of efficiency and scalable performance of a company.

The traditional data and analytics are getting closer towards its limit as the quantity of information that numerous performers need to process upsurges. One of the companies that is subsidiary to amazon provide more than 70 services in this field. This company is called AWS. AWS Company is becoming a major challenge for this information technology company. The number of competitors is high and provide wide range of services that are almost like that of this company. big company such as IBM also does similar type of work. Thus, it can be concluded that many companies make "multi-applicable cloud facility platform". To make the matter worse, many of these companies (specifically new companies) do not possess the cost-effective method to mix and further function different "Iot- strategies from a diversity of builders on a long-term base". In recent years, the arrowhead framework mainly targets the cloud. This helps in address to many of the challenges in Iot-based mechanisation. It is unique for support in integration of application between safe restricted clouds. The company has faced many obstacles since its foundation and has come a long way after its foundation. The company faces great challenges from the company such as IBM, Google, Apple and many more. The world leaders are providing excellent amount of sustainability and cost-effective method, which is making the medium and small business to work a lot harder. This company operate in a great market however do not possess the potential to compete with the companies such as IBM and Google.

Conclusion

From the above discussion of Cloud based enterprise systems, it has been understood that application and process utilization of the systems could vary form organization to organization as per their capability, needs, objectives and organizational size. Though, it has been accounted that cost of implementation is a huge matter in this case, benefits and opportunities of cloud-based systems are no less significant. Future possibilities of cloud-based technology development are also effective. Additionally, in the age of IT technology and process modification that is developing at a rapid pace, system management and could-based technologies have fallen under huge demands for various organizations.

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