Discussion Post Based On Virtual Meeting Assignment Help

The Vice President of Operations at Post Corporation, you have a weekly virtual meeting with your staff of 20 employees using WebEx. Recently, you notice that some employees lack the expected etiquette within group meetings and often interrupt, argue amongst one another, and shoot down each other’s ideas. You are debating whether you should go with the flow of the way meetings currently operate, or try to modify the behaviors of the team.

Discuss the pros and cons of both approaches and decide which you think would be the best way to run the meetings in the future. Conduct some research on meeting etiquette and cite at least one article related to the topic in your post. Make up any details you need in your scenario.

In your response to two classmates, point out strengths and weaknesses of their approach.

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Q.1. Discuss the pros and cons of both approaches?

Advantages of maintaining WebEx as a type of conducting the meeting used by the Vice president of operations at the post of Corporation involves the following;

a) Using WebEx enables the parties to identify the current speaker through flashing the icon of the phone.

b) Parties are in a position to share the desk top with other colleagues .These enable the work to be completed on time on the document used and therefore creating clarity on the presentation materials.

Disadvantages of maintaining WebEx to conduct the meeting which may contribute to the use of an alternative method to conduct the meeting;

a) The use of WebEx as a type of conducting meeting may be too expensive when conducting large number of meeting in a short period of time therefore the vice president may decide to go for an alternative way to conduct the meeting in order to minimize the cost.

b) Since WebEx takes a lot of time to load the Vice president may opt to look for an alternative way to conduct the meeting which is faster in loading in order to reduce wastage of time.

Q. 2. Decide which way you think would be the best way to run the meeting in future.

From my opinion, I could go for a video conferencing as a way to conduct my future virtual meetings.  These types of virtual meeting enables the employees can see and hear each other through video input and video output which allows face to face discussion which comes via ultra-video and audio screens. Secondly, it enables the parties to get the clear message of discussion through the use of mobile phone which is easily affordable.

Q.3. Conduct some research of meeting etiquette and cite at least one article related to the topic on your post.

Some of meeting etiquette to be followed while using video conferencing as a way to conduct meetings;

a) Parties should ensure that they maintain eye contact during the meeting discussion; these will enable all the parties to concentrate with the main agenda of the meeting.

b) Ensuring that the phone is muted in order to reduce destructions involved during the destructions involved during the discussion session.

Example of an article related to discussion post;

As a manager of Coca-Cola company ,we conduct weekly virtual meeting with my employees through the use of video conferencing. During the meeting I noticed some of the employees failed to follow the meeting etiquette such as maintaining eye contact, failure to mute their microphone and had untidy background. We were debating on where we will progress with video conferencing method or we would look for an alternative way.

Q. 4. Make any details you need in your scenario.

a) Ensuring that all the participants have good internet connection to enhance smooth meeting

b) Ensuring the company has quality video conferencing software in order to ensure that there is good communication between participants.

c) Selecting a conducive environment to conduct the meeting.

Q.4. In your response the two classmates, point out strength and weakness of their approach.

Advantages of the approach.

a) Video conferencing enables companies to conduct meeting to several people at the same period of time.

b) It saves time used during the meeting session and saves money since there is no need to travel from one place to another.

Disadvantages of the approach.

a) It’s expensive to buy the system.

b) Poor network connection may appear during the process of the meeting.